Oct. 2, 2023 Creative industry jobs: This is from the Art Gallery of Alberta. I looked at most of the jobs and I don't qualify. I don't have the education or experience except for one and I applied there.
Part-time Gallery Attendant
The Art Gallery of Alberta (AGA), a non-profit arts institution, is seeking a Part-time Gallery Attendant. Reporting to the Head of Education & Learning, this position is responsible for providing interpretive support for visitors, creating an engaging and welcoming space for diverse audiences and ensuring the safety of the public and the artworks in the gallery spaces. A Gallery Attendant must understand museum interpretive practices and meet ethical standards set out by the Canadian Museums Association Code of Ethics.
Selected Duties and Responsibilities
▪ Engaging the public in conversation about the art and artists on display
▪ Leading public and private tours; delivering daily pop-up tours
▪ Monitoring in-gallery activities and maintaining interpretive materials
▪ Completing assessments and surveys of visitor behavior
▪ Monitoring exhibition spaces for the purposes of art protection
▪ Ensuring visitors follow gallery rules set in place by curatorial and security staff
▪ Attending regular training and evaluation meetings as scheduled
▪ Related administrative tasks
Qualifications
▪ Completed or enrolled in post-secondary education in fine arts, art history, theatre, education or a related subject or equivalent experience
▪ Previous customer service experience
▪ Comfortable in a public speaking role
▪ Excellent organizational and time management skills
▪ Ability to work under general direction and in a team environment
▪ Able to communicate fluently, both orally and in writing in English
▪ Bilingualism is considered an asset
▪ Range of movement includes periods of standing and sitting, lifting equipment up to 45 lbs.
▪ Weekend and evening availability
The Gallery Attendant is a part-time position with available hours from Wednesday through Sunday. Weekly work hours for this position vary based on business needs. Weekends and holidays are required.
Deadline: This posting will remain open until filled.
Please submit your cover letter and resume by mail or e-mail to careers@youraga.ca.
My opinion: I don't have the education.
Curatorial Administrator
The AGA is seeking a full time Curatorial Administrator. Reporting to the Exhibitions Manager, the Curatorial Administrator is responsible for a broad range of duties including the administrative support for the exhibition-related activities and special projects of the AGA’s curatorial department.
Responsibilities
As directed by the Exhibitions Manager, the Curatorial Administrator will provide general administrative support for the Curatorial Department including:
• Participating in staff, departmental and project meetings
• Attending, preparing, compiling and distributing appropriate exhibition information, documentation, schedules and minutes in preparation for and during Exhibition Production, Curatorial departmental and interdepartmental meetings
• Ensuring AGA exhibitions are documented, both photographically and in terms of maintaining exhibitions files to include as-built exhibition floorplans, final lists of works, etc.
• Maintaining departmental files, including exhibition and project files, artists’ biographies, images, artist/curator/lender contact information, past exhibition information sheets and other historical exhibition data, etc.
• Assist Exhibitions Manager and Curators in the preparing contracts for exhibiting artists, lenders, guest curators, writers, contractors, and AGA travelling exhibitions and tracking and executing related contractual obligations, e.g. fee payments, travel arrangements, catalogue distribution… in a timely manner
• Administrative support for exhibitions: agreement & loan request letters, cheque requisitions, travel, and facility bookings
• Providing assistance for visiting artists, curators, couriers, and technicians as needed. Ensuring travel arrangements and payments are made on time. Coordinating correspondence, tracking itineraries, contract and fee schedules, as well as welcome packages
• In consultation with the Exhibitions Manager, coordinate Gallery access requests, exhibition security briefings and Gallery capacity enforcement.
• Working with exhibition project managers, and Curatorial Designer to ensure the timely production of exhibition notes, panels, signage, photographs, comment books, etc…
• Assisting the Collections Manager with condition reporting for incoming exhibition loans, as required
• Collecting, compiling and updating general and exhibition-related documentation materials, including visual documentation of exhibitions, exhibition final reports, and thank-you packages to exhibiting artists and lenders
• Liaising with other AGA departments (education and programming, marketing, development) and staff about curatorial and exhibition-related activities
• Working with the Exhibitions Manager, Collections Manager, Creative Director and Marketing team to administer image use rights and permissions.
• Overseeing the administration & coordination of AGA publications, as well as publications given to the AGA
• Overseeing Calls for Submissions for special commissions, Alberta Biennial, and unsolicited proposals
• Assisting in the coordination of AGA national travelling exhibitions, including the preparation of solicitation packages, venue correspondence, travelling exhibition binders and installation instructions.
• Assisting in the coordination and preparation of insurance indemnification and immunity from seizure applications for incoming travelling exhibitions
• Working with the Exhibitions Manager to project and track exhibition related expenses. Supporting reporting to Finance and Administration, as necessary for department invoicing, payments, reconciliations and supporting documentation.
• Assisting with the preparation and coordination of grant applications, funding requests and final reports that support the Gallery’s curatorial activities.
• Prepare exhibition information for marketing, development and Annual Reports.
• Assisting in the development and execution of exhibition orientation and training for staff and volunteers.
• Conducting exhibition related research and compiling information as requested by the Exhibitions Manager or Executive Director / Chief Curator
• Fielding general exhibitions and program related correspondence for the Curatorial department
• Support the administrative reporting requirements, as necessary for both internal and external reporting
• Other related tasks as assigned by the Exhibitions Manager or Executive Director / Chief Curator.
Qualifications
• A BFA, arts administrative diploma, and/or experience with museum practices
• Experience and understanding of the Microsoft office Suite; experience with collection and exhibition management databases would be strongly preferred
• Understanding of accepted professions standards for Galleries and Museums such as Museum Archival Standards, CARFAC fee schedules, and copyright would be an asset
• Basic physical fitness; this position requires one to alternate between standing, sitting and moving through exhibitions & production spaces, as well as occasionally moving objects up to 40 lbs
• The ability to work under general direction and in a team environment
This is a full-time position commencing May 23, 2023. Salary is commensurate with experience.
My opinion: I don't have the education.
TREX Manager/Curator
The Art Gallery of Alberta (AGA), a non-profit arts institution, is seeking a candidate for our Manager/Curator of the Travelling Exhibition Program (TREX) position.
Reporting to the Executive Director/Chief Curator, the Manager/Curator of the Travelling Exhibition Program (TREX)will manage the Art Gallery of Alberta’s provincial travelling exhibition program. The Manager/Curator is responsible for the production, presentation and documentation of the AGA’s travelling exhibition program for Region 2 (Northeastern Alberta) and associated educational programming. This responsibility includes curating exhibitions; freight arrangements; administration and maintenance of exhibition files and schedules; coordination and production of exhibition-related education projects, interpretive panels and brochures; compilation of exhibition interpretation guides for visitors and instructors; preparation of grant applications and reports.
The administrative duties include: registration functions associated with the travelling exhibition program, including: artwork loan forms, artists’ contracts, exhibition agreements, condition reporting, etc... This may include assistance with: framing, matting, crating, shipping as well as general exhibition installation assistance.
Qualifications
• A degree in Art History, Museum Studies, Visual Arts or a related discipline, or equivalent knowledge with an in-depth understanding of art, art materials and practices.
• Minimum 5 years of experience in curatorial administration, within a museum or gallery setting.
• Demonstrated experience in coordinating exhibitions and artists' projects in a museum or gallery setting, with knowledge of shipping, art handling, and installation processes for works of art.
• Understanding of accepted professional standards for Galleries and Museums such as Museum Archival Standards, CARFAC fee schedules, and copyright.
• Demonstrated experience working with artists, cultural groups, and organizations, with an interest in building and fostering relationships.
• Experience in developing interpretive texts, educational resources, and public activities for a diverse audience.
• Strong leadership, time management, and supervisory skills required to manage multiple priorities.
• Proficiency with building and overseeing budgets.
• Ability to initiate and conduct curatorial research.
• Ability to prepare various reports and grant materials, as required.
• Excellent communication skills, both written and oral presentations.
• Proficiency with Microsoft Office programs, including Outlook, Word and Excel as well as Adobe Creative Suite, In-Design and Photoshop
• A self-motivational workstyle, with time management skills and the ability to work independently to set priorities and goals
Part-time Interpretive and Engagement Assistant
The Art Gallery of Alberta (AGA), a non-profit arts institution, is seeking a Part-time Interpretive and Engagement Assistant. Reporting to the Head of Education & Learning, this position is responsible for the development and presentation schedule of public and private tours; interpretive research including staff resources and visitor queries; and the support and organization of Gallery Attendants, inclusive of weekends.
Select Duties and Responsibilities
▪ Manage day-to-day in-gallery operations, check-ins with Education & Learning staff, pre-opening procedures and walkthroughs, break coverage and rotation, responsive communication in TEAMS and support as required.
▪ Assist the Head of Education and Learning in the development of interpretive content and of the training necessary to equip Educators and Gallery Attendants with knowledge and resources upon request.
▪ Answer visitor queries related to exhibition content upon request.
▪ Oversee organization of tour program (public tours and On the Spot) and quality delivery; ensuring accessibility of tour program and its promotion; conducting audience research to evaluate the effectiveness of presentation models.
▪ Liaison with the Security Supervisor, as required.
Qualifications
▪ Experience supervising staff
▪ Excellent communication and interpersonal skills
▪ Knowledgeable about interpretive strategies and best practices
▪ Confidence and presentation skills as a spokesperson for the organization
▪ Highly developed organizational skill set, problem-solving and ability to manage multiple deadlines
▪ Competence using Microsoft 365 and Google Workspace platforms
▪ Possesses or is working towards an undergraduate or graduate university degree in fine arts, art history, education, museum studies or a related subject, or equivalent experience
▪ Bilingualism an asset
The Interpretive and Engagement Assistant is a part-time position with variable hours Wednesday through Sunday. Thursday evenings and weekends are required.
Part-time Accounting Administrator
Accounting Administrator – Immediate opening – position offers part-time hours with flexibility, ~15-25 hours per week for 3-month term, with opportunity for renewal.
The Art Gallery of Alberta (AGA) is seeking an enthusiastic and highly organized individual to join its Finance and Administration team as an Accounting Administrator. The Accounting Administrator reports to the Accounting Manager and is responsible for supporting the Manager with accounting, administrative and other tasks.
Responsibilities
The Accounting Administrator duties and responsibilities will include payroll, accounts payable, accounts receivable, cash balancing, accounting and other duties as required.
• Process full-cycle bi-weekly payroll including new employee set up, timesheet review/entry, benefit calculations and changes, bonus, personal information changes, pay rate changes, holiday pay calculations, overtime calculations, vacation calculations and adjustment, payroll batches processing, pay slips report, posting journal report, termination of employment and issue ROE, annual T4 Summary and Supplemental tax slips.
• Maintain payroll personnel files.
• Remain up-to-date on regulatory and legislative guidelines and laws related to payroll and employment deductions as outlined by Labour Standards, Canadian Revenue Agency and the Canadian Payroll Association.
• Support the onboarding and offboarding process for employees.
• Complete accounts payable processes by paying vendors in an accurate and timely manner.
• Process expense claims and visa expenses.
• Forward invoices to the appropriate signing authority or manager for approval and sign off, identifying questionable expenses as they arise.
• Complete accounts receivable processes in a timely manner with appropriate supporting documentation, filing and collection.
• Process day-to-day cash receipts into the software, from departmental reconciliations.
• Maintenance of petty cash and bank deposits. • Maintenance and organization of filing systems.
• Support administrative areas, such as but not limited to photocopier, mail machine, telephone system, shredder, supplies and kitchen requirements
• Assist in bank reconciliations, journal entries, and reconciling various accounts.
• Assist in preparation of financial statements, cash flows, policy, year end audits and other reporting documents.
• Complete ad hoc tasks and other duties as assigned.
Qualifications
• Ideally 5 plus years working in an accounting environment.
• Familiarity with ADP payroll.
• Familiarity with Great Plains is an asset.
• Proficiency in working with Microsoft Office software, including Word, Excel, Powerpoint and Outlook.
• Basic physical fitness; this position requires light manual labour for events, standing and walking. • Post secondary education or certification in business and accounting is an asset.
• Completion of courses offered by The Canadian Payroll Association is desirable
Application and Business Analyst
Flexibility: part-time, approximately 20-30 hours per week for 7 month term.
The Art Gallery of Alberta (AGA) is seeking an enthusiastic and highly organized individual to join its Finance and Administration team as an Application and Business Analyst. Reporting to the Head of Finance and Administration, the Application and Business Analyst is responsible for the overall management of the AGA Customer Relationship Management system and other applicable software. As well, the Application and Business Analyst in coordination with CompuVision, supports the infrastructure requirements. The Application and Business Analyst serves internal customers (i.e., AGA business people in other departments) and external customers (i.e., Board, Donors, Members, business development) and coordinates and works closely with external information suppliers (i.e., Tessitura/TNEW, Counterpoint, and CompuVision) enabling efficient business operation by providing appropriate information technology support and solutions. The Application and Business Analyst is the interface between business and technical personnel (both development and support).
Responsibilities
• Develop and sustain a comprehensive understanding of the AGA infrastructure, softwares and business processes to support departments
• Acquire and sustain an expert level of knowledge of the applicable software (i.e., Tessitura/TNEW, Counterpoint and as required, additional software)
• Acquire and sustain infrastructure knowledge. In coordination with CompuVision, support the infrastructure and set up and maintain workstations such as laptops, monitors, mouse, keyboards and cables
• Create and sustain accurate system administrator documentation and training materials for succession planning
• Contribute to business budget process, identifying risks and recommending risk mitigating strategies as they relate to the applicable hardware and software as well as identifying business process improvement opportunities which will make the business operation more efficient and effective
• Monitor business processes and the applicable operations and performance, determine root cause issues, perform customization, configuration and coordinate test solutions that resolve issues and maintain stability within the applicable software
• Lead, oversee and/or participate in requirements meetings to elicit, identify, understand, and document business needs and requirements
• Develop business cases, in conjunction with business units process documentation requirements, which cost-justify technology investment
• Collaborate with and support Subject Matter Experts (SMEs) to maintain their documented business process and information flows, including how these systems support the business, processes to protect the integrity of their data to safeguard their alignment with CADAC, grant reporting and analytics
• Implement version and service pack updates
• Timely yearly setup system setups to support departments for their yearly setups
• Support/provide SME training for SMEs to train users
• Collaborate with and support SMEs to develop User Acceptance (UA) test plan and procedures
• Collaborate with and support SMEs during UA testing
• Perform other duties as assigned
Qualifications
• A minimum of 7-10 years of progressive experience with Customer Relationship Management (CRM) applications
• Experience in infrastructure/hardware support
• Post-secondary degree in relevant discipline [preferred]
• Member of the International Institute of Business Analysis (IIBA) [preferred]
• Proven applications customization and configuration experience
• Experience documenting business processes and rules, data models, business cases and business case summaries
• Experience with business process re-engineering and business process modeling
• Experience facilitating workshops, developing user test plans and procedures, as well as collaborating with subject matter experts to perform user testing
• Proficiency in working with Microsoft Office Suite and a CRM application; familiarity with Tessitura/TNEW, and Counterpoint are desirable
• Basic physical fitness; this position requires that one stand or sit for a period of seven and a half hours
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